Forum Guidelines

Article I

Section 1. Name -The name of this Association shall be the Hospitality Financial and Technology Professionals Arizona Chapter. 

Article II 
Purposes, Objectives, and Definition

 

Section 1. Purposes -The purposes of this Association shall be as set forth in its Articles of Incorporation. 

 

Section 2. Objectives - The objectives of the Association are: 

2. 1 To enhance the practice of professional hospitality accounting and financial management, technology management, and hospitality information processing.

2. 2 To further the contributions of each member to the hospitality industry through professional development.

2. 3 To provide an interchange of information and ideas between members and other related professional and trade associations.

2. 4 To emphasize each member's responsibilities for planning as well as implementation of hospitality accounting and financial management, technology management, and hospitality information processing programs. 

2. 5 To provide leadership in the establishment and enhancement of hospitality accounting, financial management, and information processing practices and standards.

2. 6 To provide leadership in education and professional development, focusing on management skills as well as technical expertise.

2. 7 To further the ethical standards of the hospitality accounting, financial management, and hospitality technology profession.

2. 8 To further contribute and enhance such other functions as may properly come within the scope of this professional Association. 

Section 3. Definition - The hospitality industry is defined as the activity of providing lodging, food and beverage, and recreational services, which include but are not limited to hotels, motels, clubs, casinos, restaurants, recreation facilities, tourism, cruise lines, and theme parks.

 

Article III 
Membership

 

APPENDIX E 

Section 1. Eligibility for Membership - Individuals engaged in the hospitality industry who meet the requirements of the Bylaws and such other requirements as the Board of Directors may establish shall be eligible for membership in the Association. 

Section 2. Regular Members - Regular members shall be individuals actively engaged in accounting, fmancial management, or information processing activities in the hospitality industry, such as chief financial officers, controllers, and other accounting personnel; executives and staff of an accounting or consulting fmn providing accounting services to the hospitality industry; chief information officers, directors of information technology, supervisors of management information systems, and other technology personnel; executives and staff of a technology consulting firm providing technology services to the hospitality industry; and university personnel active in teaching or research in the hospitality industry. 

Section 3. Industry Members - Industry members shall be individuals active in the hospitality industry who have an interest in financial management but whose primary responsibility is not financial management; and hospitality industry leaders wishing to support the Association, such as club, tourism, and hotel association executives. Members of this class may vote and hold office in the local chapter if approved by the chapter. 

Section 4. Allied Members - Individuals actively engaged in the hospitality industry who provide goods or services to Regular members are eligible for Allied membership. Members of this class may vote and hold office iii the local chapter if approved by the chapter. 

Section 5. Honorary Members - Honorary members shall be individuals approved by the International Executive Committee on the basis of their accomplishments and services in and for the Association. Honorary members shall pay no dues and may not vote or hold office in the Association. 

Section 6. Life Members - Past Presidents of the Association who have retired from full-time employment shall be elected to this class, at the discretion of the International Executive Committee. Members of this class shall pay no dues and may not vote or hold office in the Association. 

Section 7. Student Members - Student membership shall be available to individuals actively enrolled in a post-secondary academic program leading to qualification as a Regular member. This class of membership shall not be open to individuals who otherwise qualify for membership. Members of this class may not vote or hold office in the Association. 

Section 8. Retired Mem hers - Individuals who have retired from full-time employment and who have been active members of the association for a minimum of ten (10) years are eligible for Retired membership. Members of this class may not hold office in the Association. but shall be eligible to vote and serve on committees. 

NOTE: Chapters may develop their own policy with regard to Retired Member dues. 

Section 9. Privileges - All Regular members shall have the right to hold office as set forth in these Bylaws, and all members sha11 have such other rights and responsibilities as the Board of Directors may establish. 

Section 10. Application and Approval of Membership - Any individual eligible for membership under these Bylaws may be approved for membership on written application in accordance with these Bylaws and such procedures as may be adopted by the Board of Directors. 

Section 10. Application and Approval of Membership - Any individual eligible for membership under these Bylaws may be approved for membership on written application in accordance with these Bylaws and such procedures as may be adopted by the Board of Directors. 

Section 11. Censure, Suspension, or Expulsion - Members of the Association may be censured, suspended, or expelled for cause. Sufficient cause for such censure, suspension, or expulsion from membership shall be a violation of these Bylaws, any rule or practice duly adopted by the Association, or any other conduct prejudicial to the interests of the Association. Censure, suspension, or expulsion shall be the affirmative vote of two-thirds of the Board of Directors or special committee designated by the Board of Directors; provided, however, that a statement of the charges shall have been mailed by certified mail to the last recorded address of the member at least fifteen (15) days before final action is to be taken. This statement shall be accompanied by a notice of the time and place of the meeting, at which the charges shall be considered, and the member shall have the opportunity to appear in person with or without counsel and to present any defense to such charges before action is taken. The Board may delegate its responsibilities to hear the charges to a committee composed of not less than three Regular members. The Board of Directors shall have such authority and power as may be necessary to adopt rules and policies relative to the procedure to be followed at any such proceeding and to implement this section of the Bylaws. 

Article IV
Dues, Fees, and Assessments 

Section 1. Dues, Fees, and Assessments - Annual dues, fees, and assessments, if any, for members of the Association shall be determined by the Board of Directors and ratified by the members either at a duly called meeting or by mail ballot conducted in accordance with these Bylaws with a two-thirds majority vote of those responding. 

Section 2. Contributions - The Association at any time may accept and use contributions or gifts made to it by any person, firm, or corporation. 

Section 3. Failure to Pay - Members who fail to pay their dues, fees, and assessments within the time­frame stipulated in the HFTP bylaws shall be formally notified by the HFTP Executive Vice President or such other office as may be designed for such purposes by the Board of Directors and, if payment is not made within the appropriate time as set forth in the HFTP bylaws, may, without further notice and without hearing, be dropped from membership and thereupon forfeit all rights and privileges of membership; provided, however, that the Board of Directors, by rule, may prescribe procedures for extending the time of payment of dues, fees and assessments and continuation of membership privileges upon request of a member and for good cause shown. 

Article V
Meetings of Members 

Section 1. Meetings of Members - Regularly scheduled meetings will be held throughout the year for educational purposes and transaction of other business. 

Section 2. Annual/Special Meeting - An annual and/or a special meeting of the Association may be called by the President or the Board of Directors, or shall be called by the President upon the written request of twenty-five (25) percent or more of the members. Notice of any special meeting shall be sent to the last recorded address of each Regular member at least ten (10) days and not more than fifty (50) days before the time appointed for the meeting with a statement of time and place of the meeting and information as to the subject matter to be considered. 

Section 3. Quorum -A quorum shall consist of(enter number ofregular members) voting members at any membership meeting called pursuant to ( enter number of days) days' notice. 

Article VI 
Board of Directors 

Section 1. Composition and Term of the Board - The Board of Directors shall consist of the four officers and three elected board members who shall serve for a one-year term. 

Section 2. Power of the Board - The Board of Directors shall have supervision, control, and direction of the affairs of the Association; shall determine its purposes; and shall have discretion in the disbursements of its funds. The Board may delegate its rights and responsibilities for the conduct of its business as shall be deemed advisable, and may, in the execution of the powers granted, appoint such agents as it may consider necessary. 

Section 3. Meetings - The Board of Directors shall meet a minimum of four times a year at time and dates set by the President. 

Section 4. Proxies - Voting rights of a director or officer shall not be delegated to another nor exercised by proxy. 

Section 5. Quorum -A majority of the voting members of the Board of Directors shall constitute a quorum at any meeting of the Board. If a quorum is not present, a majority of those voting directors present may adjourn the meeting from time to time, without further notice, until a quorum is present. 

Section 6. Resignation or Removal - Any director may resign at any time by giving written notice to the President or the Board of Directors. Such resignation shall take effect at the time specified therein, or if no time is specified, at the time of acceptance thereof as determined by the President or the Board. Any member of the Board unable to attend a meeting shall advise the President as to the reason for the absence. If a director misses two consecutive meetings for reasons which the President has declared to be insufficient, the director shall be deemed to have resigned as a director. A director may be removed from office by a two-thirds affinnative vote of the Board of Directors. 

Section 7. Vacancies - Vacancies on the Board of Directors may be filled for the balance of the remaining term in accordance with procedures as may be adopted by the Board of Directors. 

Article VII
Officers 

Section 1. Officers - The officers of the Association shall be the President, Vice President, 

Secretary/Treasurer, and Immediate Past President, and such other officers as may be deemed necessary by the Board of Directors. The President, Vice President, and Secretary/Treasurer shall be elected annually in accordance with these Bylaws. 

Section 2. Term of Office - Each officer shall take office upon election and shall serve for a tem1 of one year and until a successor is duly elected. No officer shall hold the same elected office for more than two consecutive terms. 

Section 3. Removal -Any officer or agent elected or appointed by the Board of Directors may be removed by the Board of Directors whenever in its judgment the best interests of the Association shall be served. 

Section 4. Vacancies - Vacancies in any office, with the exception of President, may be filled for the balance of the remaining term by the Board of Directors at any regular or special meeting in accordance with procedures as may be determined by the Board. In the event of a vacancy in the office of President, the Vice President shall complete that term. 

Section 5. President - The President shall be the chief elected officer of the Association; shall preside at meetings of the Association, the Board of Directors, and Executive Committee; and shall be a member ex­officio of all committees. The President shall also, at the annual meeting of the Association and at such other times as deemed proper, communicate to the Association, or to the Board of Directors, such matters and make such suggestions as may tend to promote the welfare and increase the usefulness of the Association, and shall perform such other duties as are necessarily incident to the office of President or as may be assigned by the Board of Directors. 

Section 6. Vice President - The Vice President may be delegated by the President to perform the President's duties, in the event of the President's temporary disability or absence from meetings, and shall perform such other duties as may be assigned by the President or the Board of Directors. 

Section 7. Secretarytrreasurer - The Secretary/Treasurer shall have charge and custody of, and be responsible for, all funds and securities of the Association; shall keep the minutes of the meetings of the Board of Directors in one or more books provided for that purpose; see that all notices are duly given in accordance with the provisions of these Bylaws or as required by law; be custodian of the Association records, and in general perform all duties incident to the office of Secretaryfrreasurer; and shall perform such other duties as may be assigned by the President or the Board of Directors. 

Section 8. Immediate Past President - The hnmediate Past President shall perform such duties as may be assigned by the President or the Board of Directors. 

Article VIII
Committees 

Section 1. Appointment - The President, subject to the approval of the Executive Committee, shall appoint such standing or special committees or subcommittees as may be required by these Bylaws, or as the President may find necessary or appropriate. 

Section 2. Executive Committee-The Executive Committee shall be comprised of the officers of the Association. The President shall serve as chairman of the Executive Committee. The Executive Committee shall have the power to act for the Board of Directors and the Association between meetings of the Board in accordance with such powers, duties, and responsibilities as may be delegated to it from time to time by the Board of Directors. 

Section 3. Rules - Each committee may adopt rules for its own governance, consistent with these Bylaws and with rules adopted by the Board of Directors.

 

Article IX
Election Procedures 

Section 1. Eligibility - Any Regular member in good standing shall be eligible for nomination to any elected office. 

Section 2. Nominations - Each year, the President shall appoint not more than three voting members of the Association to serve as a Nominating Committee. The Immediate Past President, or, in the absence of the Immediate Past President, the past president who most recently held the position of president, shall serve as chair of the Nominating Committee. The Nominating Committee shall present to the 

membership no later than the (insert month of meeting) meeting a slate of officers and directors with a minimum of one (1) nomination for each position. Additional nominations will be taken from the membership. 

Section 3. Balloting - The Secretary/Treasurer shall prepare an official ballot listing the names of the nominees designated by the Nominating Committee, any nominations from the membership, and space for write-in candidates. The official ballot shall be mailed by the Secretary/Treasurer twenty-five (25) days before {insert month of meeting) meeting. Results will be announced at the (insert month of meeting) meeting. The ballots must be returned no later than ten (10) days before the (insert month of meeting) meeting. The nominee receiving the highest number of valid timely votes cast shall be declared elected. The Board of Directors may establish procedures to carry out the balloting process. All officers and directors should be installed no later than the end of September. 

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Section 3. Balloting - The Secretary/Treasw·er shall prepare an official ballot listing the names of the nominees designated by the Nominating Committee. Only in the event that a race is contested, the official ballot shall be mailed by the Secretary/Treasurer to each regular member at least fifty (50) days prior to the (insert month of meeting) meeting, to be returned no later than 30 days prior to the (insert month of meeting) meeting Not later than twenty (20) days prior to the (insert month of meeting) meeting, the Secretary/Treasurer shall announce the results. The nominee receiving the highest number of valid, timely votes cast shall be declared elected. . The Board of Directors may establish procedures to carry out the balloting process. All officers and directors should be installed no later than the end of September. In the event a race is not contested, the Secretary/Treasurer shall cast a single ballot for the nominee who shall thereupon be declared elected. 

Section 4. Disputes, Ties, Etc. - All questions or disputes regarding the election shall be resolved by the Board of Directors in accordance with the procedures as adopted by the Board of Directors. 

Article X
Miscellaneous 

Section 1. Mail Vote - Whenever, in the judgment of the Board of Directors, and in accordance with these Bylaws, any question shall arise which the Board believes should or could be put to a vote of the Board of Directors, and when the Board deems it inexpedient to call a special meeting for such purposes, the Board may, unless otherwise required by these Bylaws, submit such a matter to the appropriate voting membership by mail or facsimile for vote and decision, and the question thus presented shall be determined according to a vote received from those eligible to vote on such matters. Such submission of a mail ballot shall be conducted in accordance with procedures as adopted by the Board of Directors. Action so taken in each case shall bind the Association in the same manner as would action if take at a duly called meeting. 

Section 2. Fiscal Year - The fiscal year shall be in accordance with HFTP policies and procedures. 

Section 3. Procedures - All meetings of the Association shall be governed by parliamentary laws set forth in Robert's Rules of Order (most recent edition) when it does not conflict with these Bylaws. 

Section 4. Use of Funds and Dissolution - The Association shall use its funds only to accomplish the objectives and purposes specified in these Bylaws, and no part of its funds shall inure, or be distributed to the members of the organization. The Board of Directors of any fiscal year may only commit use of funds for the presiding fiscal year, and shall not have the authority to commit funds for subsequent years. Upon dissolution of the Association, any funds remaining after all debts be paid shall be distributed to one or more regularly organized, charitable, educational, scientific, or philanthropic organizations to be selected by the Board of Directors. 

Section 5. Indemnification - The Association shall have the power and authority to indemnify and hold harmless, to the full extent pe1mitted by law, any person who is or was a director, officer, or agent of the Association, or who is or was serving at the request of the Association as a director, officer, or agent of another corporation, partnership, joint venture, trust or other enterprise. In addition, the Association may purchase and maintain insurance on behalf of the Association as a director, officer, or agent of another corporation, partnership, joint venture, trust, or other enterprise, against any liability asserted against such person and incurred in any such capacity, or arising out of such person's status as such, regardless of whether the Association would have the power to indemnify against such liability. 

Section 6. Bonding - Any per.son entrusted with the handling of funds or payments of the Association, at the discretion of the Board of Directors, shall obtain and maintain a fidelity bond at the cost of the Association. 

Article XI
Amendments 

These Bylaws may be amended, repealed, or altered, in whole or in part, by a two-thirds vote of the members of the Board of Directors, or by mail ballot conducted in accordance with procedures as adopted by the Board of Directors. 

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